AcaTrove for institutions
A later-stage managed plan for departments, centers, libraries, and universities that need governance, procurement support, SSO, audit logs, retention controls, and rollout help.
Who this is for
Libraries
Support researchers with an AI workspace for papers, projects, grants, and career materials.
Departments and centers
Coordinate research workflows, shared reporting, grant preparation, and faculty support.
Labs and shared cores
Give PIs and research groups a shared workspace for projects, papers, tasks, and lab coordination.
Research administration
Prepare for governance, managed users, retention controls, audit logs, and rollout reporting.
What your researchers get
AI research assistant that works with their actual papers and project context
Grant search across NIH, NSF, and EU CORDIS with deadline tracking
Career tools: annual reviews, tenure packets, recommendation letters, CV management
Lab coordination: equipment booking, protocols, inventory, safety records
9 role-specific dashboards tailored to faculty, postdocs, grad students, PIs, librarians, and administrators
Paper chat, multi-doc synthesis, knowledge graphs, and 33+ outline templates
What your institution gets
SSO / SAML / LDAP
Managed users
Admin dashboards
Audit logs
Retention controls
Data exchange with Pure, Converis, and Symplectic Elements
Security and procurement documentation
Dedicated onboarding and rollout planning
Where Institution fits
Individual adoption
Free and Plus give individual researchers a clear place to organize projects, papers, grants, and career materials.
Lab expansion
The Lab Add-On expands that workspace for PIs, students, shared projects, and lab operations.
Managed rollout
Institution adds governance, procurement, security, and account administration for managed rollouts.
Plan comparison
| Feature | Free | Plus | Lab Add-On | Institution |
|---|---|---|---|---|
| Projects | 3 | 25+ | Shared lab workspace | |
| Collaborators | 1 per project | More per project | Included lab collaborators | |
| Documents and publications | 5 documents, 5 publications | Expanded capacity | Shared lab library | |
| Built-in AI assistant | Limited trial usage | Sustained fair-use access | Shared AI credits | |
| MCP connector | Beta | Beta | Managed rollout | |
| Grant and career tracking | AI outputs | Shared coordination | ||
| Lab dashboard | ||||
| Purchasing and compliance workflows | When enabled | |||
| SSO / SAML / LDAP | ||||
| Admin controls and audit logs | Basic activity history | |||
| Data export | Basic | Advanced | Workspace export |
Procurement and onboarding
Institution plans are available for teams that need governance, procurement support, rollout planning, or managed account controls. Contact us to discuss pilot planning.